QuickBooks Payroll Pricing 2023: Price Breakdown, Extra Fees and More

QuickBooks Payroll pricing starts at $45 per month, plus $4 per employee for the Core plan. However, you’ll find the best balance between features and price on the next plan up, Premium, which is $75 per month, plus $8 per employee.

With inflation rates climbing, finding great value business software solutions has become more important than ever. QuickBooks Payroll offers a high-quality payroll package that’s priced in line with the industry average, and when you consider the time saved by automating payroll and taxes, they’ll more than pay for themselves.

While QuickBooks Payroll may not be the strongest payroll software we’ve tested (that accolade goes to Rippling) it still offers an excellent hand of features and reliable customer support options for those more interested in the brand. In this QuickBooks Payroll pricing guide, we break down the cost of the provider’s main plans and discuss their feature and value offering. Read on to find out whether QuickBooks Payroll is right for you.

QuickBooks Payroll Pricing Plans

QuickBooks offers three Payroll plans, each offering more features than the last. A 30-day free trial is also available, and there’s a money-back guarantee for those who decide they need to cancel.

• Core – $45 per month, plus $4 per employee per month. You’ll get a full-fledged payroll system, including next-day direct deposit and health benefit management.
• Premium – $75 per month, plus $8 per employee per month. This plan adds features for large employee groups, including same-day direct deposit, time tracking, workers’ compensation, and HR resources.
• Elite – $125 per month, plus $10 per employee per month. The enterprise-level plan.

QuickBooks currently has a deal for half off of the first three months across all plans. They call it a “limited time” offer on their site, but it’s been up there a while now, and we’re starting to get suspicious. Regardless, we’ve included the full prices here, as you’ll be paying them after three months anyway.

In this guide:

• QuickBooks Payroll Pricing Plans
• QuickBooks Payroll Review
• Is QuickBooks Payroll Worth Its Price?
• Frequently Asked Questions (FAQs)

Core

The QuickBooks Core plan costs $45 per month, plus $4 per employee per month. With it, you’ll get everything you need to operate the basics of a payroll service for your employees, with a fully automated process for sending payroll and tracking taxes. In addition, you’ll be able to supply health benefits and 401(k) plans, although the latter is through a third-party service, Guideline, rather than Intuit. Core’s next-day deposit process is reasonably fast: Submit payroll as late as five pm PT on the day before payday, and employees will get paid on time.

You should get QuickBooks Core if you’re looking for a simple, easy, and painless way to pay your employees and file your taxes. QuickBooks is our top payroll service, and the Core plan is a great way to get all the essentials.

Features

• Full-service payroll
• Payroll automation
• Tax automation
• Tax forms
• Health benefits
• 401(k) plans
• 1099 E-File & Pay
• Next-day direct deposit
• Chat support: 24/7
• Phone support: Mon-Fri 6 am to 6 pm, PT. Sat 6 am to 3 pm, PT.

Premium

The QuickBooks Premium plan costs $75 per month, plus $8 per employee per month. You’ll get all the features in Core, plus extra functionality geared towards a growing business. You can connect your preexisting worker’s compensation policy, or get a new one through Intuit’s broker, AP Intego. An HR support center is available through another third-party, Mammoth, Inc., to help managers ensure compliance with state and federal law.

In addition, same-day direct deposit is now supported, letting you submit payroll as late as 7 am PT on the morning of payday. Time tracking is also available for the first time, ensuring you can stay aware of your employees’ hours logged, even if your teams has grown large enough that tracking them in-person has become unwieldy.

QuickBooks says that Premium is its most popular plan. It delivers comprehensive payroll, makes it easy to connect or add employee benefits, and adds HR support that can guide a business through the process of helping its employees. Premium is a great fit for a business that has outgrown the Core payroll plan.

Features

• Everything in Core
• Workers’ comp
• HR support center
• Expert review
• Time tracking
• Same-day direct deposit
• Chat support: 24/7
• Phone support: Mon-Fri 6 am to 6 pm, PT. Sat 6 am to 3 pm, PT.

Elite

The QuickBooks Elite plan costs $125 per month, plus $10 per employee per month. It doesn’t add quite as many additional features as the Premium plan adds to Core, but it does increase the personnel that can be summoned at a moment’s notice. Elite gives its users 24/7 phone support in addition to chat, a QuickBooks payroll expert to onboard and complete your one-time setup, and – via Mammoth, Inc. – the opportunity to schedule one-on-one phone or online consultations with certified HR advisors.

New features include an expanded time tracking ability: You’ll be able to track employees by project hours, account for labor expenses, and using a geofencing feature to prompt employees to sign in as they arrive and sign out as they leave. The plan’s tax penalty protection is the final new addition, paying all of your business’s IRS penalty fees and interest on mistakes made through its software for up to $25,000 per year – an enterprise-level feature if we’ve ever heard one.

Elite is best only for truly huge enterprise businesses, and stands out for its granular employee-tracking functionality and impressive 24/7 support options. Is your business so large that you need a high level of support constantly? Then Elite is worth considering.

Features

• Everything in Premium
• Expert setup
• Project and labor tracking
• Tax penalty protection
• Personal HR advisor
• Chat support: 24/7
• Phone support: 24/7

Quickbooks Payroll Review

If you’re already using QuickBooks accounting service, QuickBooks payroll can be used as a useful way to manage your business’s payroll. It’s also available as a stand-alone product, but it didn’t make it into the list of our top eight providers in our last round of testing because its value offering isn’t as strong as lots of its competitors. This being said, there are still a lot of reasons why we think QuickBooks is a great payroll software.

Taxes and paychecks can be automated through QuickBooks, meaning that the core benefits of the software will run by themselves every time payday rolls around. Next- or same-day direct deposits are supported, depending on the plan, but either one helps make payroll simple. The service’s time tracking tools give managers greater visibility as well, while payroll reports make it easy to gain insight on categories including wages, taxes, employees, benefits, and time activities.

A large list of more than 650 integrations will help users address other business needs, including accounting and invoicing. And, thanks to QuickBooks’ plan structure, perks most useful to larger companies are available on higher priced plans – like tax penalty protection and expanded 24/7 support options.

How Does QuickBooks Compare Against Other Payroll Software?

While QuickBooks offers decent value and seamless integrations with other QuickBooks services, it didn’t perform as strongly as its competitors in the last round of our research.

Rippling was our highest-rated payroll solution. The provider boasts flawless data compliance, its own custom app for employees, and lower entry prices than QuickBooks – making it the favorable option for businesses with tighter budgets. Alternatively, PayChex is our top pick for businesses after full control over their payroll processes, because it offers instant payment features and a range of granular reporting options.

ADP, on the other hand, is more adept than QuickBooks at scaling alongside growing businesses. Due to its seamless HR add-ons, open API, and multitude of integration partners, APD was the only provider in our testing to receive a perfect score of 5/5 for scalability. And at a time when 30% of finance HR leaders doubt whether their payroll system can support their plans for expansion, the need for a scalable solution like ADP isn’t going away anytime soon.

Check out how QuickBooks’ payroll competitors compare in our table below:

FAQ